Category Archives: Notice

We’re about to spring forward, get emergency ready

As you put your clocks forward this weekend, it’s a good opportunity to check you know what you need to do to remain healthy and safe at UC, and that you’re prepared for any possible emergency.

Take a moment to refresh yourself on the Health & Safety Policy, and have a look through the checklist below to make sure you’re emergency ready.

  • Are your UCGO push notifications turned on?

There will be an emergency test in the morning on Thursday 30 September.

The UCGO app brings essential UC tools to your phone. One of these tools is emergency push notifications. These are only used when there is a campus wide emergency we need you to know about, and could include campus evacuations and lock-down situations.

  • Have you updated your emergency contacts?

Keep your emergency contact details updated – go to People Soft to check your information is correct. Instructions are available here>

  • Have you saved UC Security’s number in your phone?

You never know when you might need their help, be prepared by having UC Security’s number saved: 0800 823 637.

  • Do you know where the Emergency Procedures are located in your department? 

All departments and service units have an Emergency Procedures flip chart outlining what to do in various types of emergencies. The flip charts are on display throughout the University. If you have not seen the flip charts, ask where they are or view the PDF file versions of each page here.

  • Do you know who your department’s Health & Safety Representatives are?  

Health and Safety Representatives are staff who are nominated by their colleagues to represent their work group in health and safety matters. See who your H&S rep is here>

The best place to go with all up to date information about UC’s Commitment to Health, Safety and Wellbeing is online here.

Covid-19 update

Earlier this afternoon, the Prime Minister confirmed that Aotearoa New Zealand, except Auckland, will continue at Alert Level 2. Auckland will move to Alert Level 3 at 11.59pm, Tuesday 21 September. Alert levels will be reviewed again on Monday 4 October.

Also confirmed this afternoon is a change in the number of people allowed to gather for events. At Alert Level 2, gatherings of up to 100 will be able to take place.

Teaching and learning: Will continue to operate as it has been. See the Covid information page for details on teaching and learning at Alert Level 2.

End of year exams: We intend to provide further information on end of year exams by the end of the week.

Vaccination clinic: A vaccination clinic will be set up in Haere-ora in early October for staff and students to get vaccinated. More information will be provided when the clinic is confirmed.

Travel: We are aware that some students who have been in Auckland for Alert Level 4 are keen on returning to Ōtautahi Christchurch. Cabinet has yet to decide the rules for cross-boundary travel once Auckland moves to Alert Level 3. Students and staff should remain in Auckland until the Health Order is finalised. Further information is available on the government Covid-19 website. We will provide more information once the Health Order is finalised.

UCSA Facebook group: UCSA have set up a private Facebook group – 09 Lockdown Lowdown – for UC students still in Auckland so they can chat and stay connected. The Student Exec are online too. The vibe is relaxed, and the group is a space where students can share anything from a study tip or challenge to a recipe. Join 09 Lockdown Lowdown:

Support for students: If you are aware of students who require support, you can direct them here:

You can find the All Student email here

Kia kaha, kia maia, kia manawanui | Be strong, be brave, be steadfast.


UC is a member of the ACU. Information about their latest news, opportunities (including grants and funding) and events are available on their website.

During this challenging time, in which the world is navigating a global pandemic, we need to revisit some of our human values and build strong relationships and safety nets in the family, community and society.

Human values like respect, trust, support, love and peace in our homes, places of work, schools and community are very critical. We all want to live in a society that is safe and where the rights of everyone – irrespective of gender, race, religion, age and marital status – are protected. However, the continuing rise in sexual harassment and bullying on university campuses across the world has highlighted the need for a more proactive approach to intervene and educate staff, students and society.

In 2019, the University of the South Pacific (USP) received an ACU Gender Grant to fund a new learning initiative aimed at promoting gender equality, increasing awareness of sexual harassment, and creating a safer, more equitable university environment. This is the first time in USP’s history that we are actively engaging with students and staff of national and regional campuses to create awareness and have positive conversations on the topic under the direction of the Diversity, Equity and Inclusive Committee….  see the rest on the website

You can also read 

  • ACU Gender Grants 2021 – applications are now open
  • ACU Ambassador Summit: Creating and assessing research impact
  • Register for ‘The path to research leadership in Africa and India’
  • ACU grants calendar 2021-2022 

And more.

Noho ora mai

Karen Mather  (she/her)

Pūmanawa Tangata | People and Culture

Alert Level 2 – Start of term 4 on Monday

Kia ora koutou,

Aotearoa New Zealand is currently at Covid Alert Level 2, except for Auckland, which is currently at Alert Level 4. The Government will review the Alert Levels on Monday 13 September with any decisions announced on Monday afternoon.

Alert Level 2 signals a return to campus for a lot of our community for the start of term 4 on Monday. Things will be different on campus and it will take a few days to get used to some of the new restrictions – please be kind and patient with others who are also getting used to the new rules.

New Alert Level 2 restrictions have been further clarified by TEC for the tertiary institution context. These have been summarised in the information below or you can read the TEC guidelines.

Moving around campus:

Please carry your Canterbury Card with you on campus. You may need it to scan into some spaces.

QR Codes: UC has a QR code distribution strategy that’s being rolled out over the next few days and will be in place from early next week.

It is important that you scan the unique building QR code at the entrance to each building every time you enter (this includes access via link buildings/walkways), and also scan the unique floor level QR code for each separate floor/level that you access within a building, including via stairs, lifts or other walkways.

If you’re in doubt, scan the QR code. This is a requirement of the government as per the Covid-19 Public Health Response (Alert Level Requirements). 

Face Coverings:

Physical Distancing: Staff in non-public facing roles should maintain a 1-metre distance from each other. Staff in public-facing roles (e.g., student services and other roles not in controlled learning spaces) should maintain a 2-metre distance from students and visitors, and face coverings are strongly recommended. You might see limits on the number of people in some spaces around campus to allow everyone to move around safely and physically distance.

Posters and digital screens: Poster and digital screen resources are available for your office spaces – Download these from the website

Teaching and learning:

Latest Course Information: Please keep AKO |LEARN sites up to date with the latest detailed course information.

Lectures: Lectures will continue online and will also be held in-person from Monday 13 September. If this isn’t the case please indicate this on the AKO | LEARN site. Students are encouraged to attend lectures online to reduce demand for seats in lecture theatres.

Labs, tutorials, specialist classes and study spaces: These may continue with physical distancing. Where 1 metre of physical distancing cannot be maintained, face coverings are required.

Tests and Exams: Under Alert Level 2, a limited number of tests and exams may go ahead in person with physical distancing. Most tests and exams will be online. Please update course details on AKO | LEARN.

Campus Attendance: Students who are unable to come to campus due to being subject to travel restrictions or due to health concerns will be accommodated via online learning and online versions of any assessment. Students are required to notify their course coordinators as soon as possible if they are unable to come back to campus.

Conducting research: All research and related activities are allowed, provided public health control measures for TEOs are in place. At UC, research groups can return to campus if there is an approved Alert Level 2 Health and Safety plan.

Noho marae: Overnight noho marae will not be permitted at Alert Level 2, due to the increased risk of transmission of Covid-19.

Field trips: Day field trips can go ahead if they can adhere to Alert Level 2 safety protocols. Overnight field trips will be considered centrally on a case-by-case basis. Staff will be advised through their ALG representative.

Events and gatherings: Guidelines have been developed to help you plan events in term 4. Read the guidelines.

Today’s email to all students is here

Now that we are at Alert Level 2, IMT will step down as of the start of Monday 13 September. Continue to be kind and patient with each other as we all get used to level 2 restrictions on campus.

Ngā mihi,

Iain MacPherson
Incident Controller

The Foundry and Campus Cafés at Level 2

The UCSA looks forward to welcoming you back for a great meal or coffee on campus!

The Foundry will be reopening on Friday 10 September 2021 from 2pm till 7pm. Please note that they have gone cashless: To help prevent the spread of COVID-19, they will not be accepting cash payments, but Paywave and all major cards are accepted. Thank you for your understanding.

Other UCSA outlets will be reopening from Monday 13 September. 

  • Café 1894: 8am–4pm
  • Chilton’s: 8am–4pm
  • Food court: 11am–3pm
  • Otto: 10am–3pm
  • Oishii: 10am–3pm
  • Nuts ‘n Bolts: 8.30am–3pm
  • Collective: 10am–2.30pm