Tag Archives: Human Resources

Update – A new technology platform for UCTV (UC’s Temporary Vacancy System)

Tēnā koutou katoa,

As you may recall from our last blog update in June, our team is currently working on improving our Temporary Vacancy Recruitment System.  We are happy to announce that we are making good progress with the project and anticipating to go live in mid/late October with a phased roll-out.

The new Temporary Vacancy System which will be run through our current recruitment platform UC Jobs, will bring a number of benefits for all users:

Benefits include:

  • Intuitive User Interface – which is easy to use and allows Administrators to track applicants and view multiple jobs
  • The ability for jobs and applicant pools to be shared and accessed amongst a team of administrators
  • Provide faster, efficient processing – from shortlisting, to police checks, and getting applicants hired in UCPeople/PeopleSoft
  • Applicants will only need to apply in the system once
  • Applicants can digitally complete on boarding – no need to receive paper copies of documents.

Where we are at with the project:

The project is well underway and we have been working closely with the provider to tweak the system to meet our needs. We have taken feedback from our reference group and are now testing the automatic document generation of the different offer letter scenarios. Once we have finished testing these, we will start to test the workflow of the platform. The reference group will be involved with this stage of the testing process.

What’s next:

After testing the workflow and once all parties are happy with how the system performs, we will commence training with current UCTV users. This will be done through information and training sessions, we are also working on some online tutorials – keep your eyes peeled for information around these sessions. We aim to start using the new system for various fixed-term and casual contracts during late October/November. It is our intention that all users will be trained and utilising the new system by the end of this year.

Thank you for your patience while we work on this system, we believe it will be of great benefit to users and applicants, as we look to the future and to continue to adapt and stay current to changing technological environments.

Ngā mihi nui

Amanda Derry

Director – People and Culture

People and Culture ǀ Pūmanawa Tangata

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Related communication:

 

A new technology platform for UCTV (UC’s Temporary Vacancy System) is coming

The University of Canterbury’s Temporary Vacancy System (UCTV System) was a successful initiative to streamline and standardise the appointment process for our temporary vacancies across the University. It has been in place for 5 years and we have over 150 system users across UC,. On average around 1600 offer letters per year (fixed term academic support and casual roles) are issued via UCTV.

Background:

At the end of last year, the People and Culture Team gathered feedback from users on the current UCTV system to identify and understand any issues or challenges Schools/Departments were facing with the system. We considered the feedback in the first few months of this year. We concluded that our current system had a range of limitations that meant we were unable to fully address the issues raised by our users.

What is happening?

After a comprehensive consideration phase, and to address the challenges identified in the feedback, we have commenced on a project to replace the current PeopleSoft UCTV System with the cloud-based technology platform Snaphire. This system is currently used for our continuing staff recruitment process. It is an intuitive and user friendly system and is used by other NZ Universities for bulk/high volume recruitment.

Some of the benefits of the new technology platform are:
  • requesters can easily share jobs and applicant pool amongst a team of Administrators,
  • easier for applicants to access, including using mobile devices and apply for roles one time only,
  • online on-boarding for applicants including all payroll related forms,
  • easier and faster process improvements and system enhancements possible,
  • cost savings.

Whilst the platform will look and feel slightly different, it is important to note that the process itself remains the same. E.g. the platform will capture applicants and letters of offers will be sent from within the platform.

You can find additional further information on the UCTV Technology Platform Replacement project on the HR Intranet (staff access only).

When is it happening?

The new platform will rollout from Q3/2020 . We anticipate that all current users of the PeopleSoft UCTV system will transition to the new platform by the end of this year. That means all users will utilise the new system for summer school 2020/2021 and bulk and casual contracts for 2021.

Training will be provided in due course.

Who is involved in the project from UC?

The project team is supported by a reference group that was established earlier this year to provide input and feedback.

If you would like to join the reference group, please email: pay-hr@canterbury.ac.nz.

Over the coming months we will keep you updated on how the project is progressing and provide you with opportunities to be involved (e.g. user testing).

If you have any questions in the meantime, please do not hesitate to contact us at pay-hr@canterbury.ac.nz .

Ngā mihi nui

Amanda Derry

Director – People and Culture

People and Culture ǀ Pūmanawa Tangata